Stanford Media Group

- Results of the 2014 Stanford Media Group were presented.
Fewer respondents this year 19 vs 28 from previous year
Same needs still persist
There has been some obvious maturation in this space
VPOL/Stanford Video are preferred outside resource that departments turn to for help 
storage growth projections over the next 5 years -- 3 times what they have now; last year this was unpredictable
Content capture and editing seem to be best placed at the local level for solution.
Central solutions may best support storage and asset management solutions.
Identified needs include: subsidized rates especially for small departments, gear rental, training, storage, network bandwidth, asset management (rising to the top of the needs)
Delivery needs include access controls and metrics
Archiving needs and spend include staff, storage, and training
- What has the Stanford Media Group accomplished since its inception in January 2014:
Two surveys - 2013 - to understand what was going on , 2014 - to understand resources required and needs in each phase of the workflow
Connections across campus
Resource directory of expertise
Awareness building
Repository for release forms
Best practices for long term archiving (production documentation, file formats, encoding specs, metadata) 
Comments, recommendations for the year ahead:
Explore/communicate storage options including the StoreNet / Quantum solution for GSB, even for video editing (more coming from Administrative Systems Storage Team)
Showcase solutions and hit the low hanging fruit for solutions that work
Narrow focus to one or two areas that the group deems most important
Networking research - how to connect to SAN
Identify issues to turn the survey results into a report to present/talk with decision-makers
Smaller departments do not distinguish between media and web budgets.   Explore further. 
Establish best practices and recommendations for web content that merges video.
Provide solution recommendations for faculty, researchers, and students
Include media handling on SWS blog (more to come on that front)
Meetings should have more specific topics to get more traction and be less general
Set goals for FY15 to focus on 1-2 initiatives that can provide the most value for the most groups
Get a wider mailing list (e.g., IT Unconference mailing list)
Recommended that survey be redistributed and directed to targeted users.  Fine tune the survey and re-send to a wider group and provide N/A as an option. Some folks stumbled during the survey because they did not know the spend for certain activities or the budget as a whole. Summarize those results.
Suggested that we get a vanity URL (smg.stanford.edu); need to consider a separate web site in place of cop.stanford.edu and Box docs.
Guest from SF State commented that Stanford is way ahead in this space and most schools are not yet addressing media growth/needs
Overall encouragement to keep group active 
The first year of a CoP is the hardest. Years 2-3 provide more opportunity for actionable steps. Heartening