Connecting Administrative Data Knowledge Across Campus

CITP Summit outdoor reception

CITP Summit outdoor reception

Images from the outdoor reception on May 25

More than 150 Stanford IT community members gathered for the fourth annual Campus IT Plan Summit focusing on administrative data. The event was held over Zoom May 24 and May 25, with an in-person, outdoor reception May 25. 

The summit is part of the Campus IT Plan, an annual view of the Stanford community's technology improvement efforts. Co-sponsored and hosted by University IT, Data Governance Program Manager Douglas Berman, and Associate University Librarian Tom Cramer, the event fostered important conversations and collaboration relating back to the Campus IT Plan and administrative data. 

This event helped the IT community to step out of their immediate world and learn more about campus efforts in enabling administrative data institution-wide. From schools, including the School of Medicine, to administrative units, and to core IT infrastructure, everyone got the chance to share perspectives, connect with colleagues, and collaborate.

Keynotes

Each day kicked off with several keynote presentations, highlighting different types and uses of administrative data. 

Day 1 included:

  • Gender Data Enablement Overview: Planning and Implementing the Collection of New and Sensitive Data
  • Data-Informed Decision Making in the School of Engineering
  • Using Data at Stanford: Making our Data FAIR (Findable, Accessible, Interoperable, and Reusable)

Day 2 featured:

  • Location Intelligence - the Science of Where!
  • University Archivist
  • Data In: The Importance of the Folk at the Beginning of our Data Journeys

View the full keynotes on our event page

Breakout Sessions

After the keynotes, attendees participated in several breakout sessions. 

Breakout rooms focused on one of four topics:

  • Data tools 
  • Ethics, confidentiality, and compliance 
  • Data sharing and collaboration 
  • Data use, availability, and accessibility 

Within the four tracks, nine breakout choices were offered over the two-day event. 

View the breakout sessions on our event page

To wrap up each day of the event, participants took part in virtual table topic breakout sessions. These community-led breakouts enabled everyone to connect and collaborate on what resonated with them from the day, and how they could continue these conversations. Session conversations were then brought back to the entire group for reflection, and attendees were asked to write their personal action plans on how they’ll continue the conversation post-event.

After two years of mostly remote work, it can be difficult to connect with each other on topics such as administrative data. This year’s summit successfully brought the Stanford IT community together and fostered important conversations in advancing community-wide collaboration and planning. 

For all event recordings and resources, please visit the event page